Meeting Planning

Listed below are resources that can assist you in planning your CME activity.

Third-Party Meeting Planners

We encourage collaborating with event planning teams to ensure a successful activity. Listed below are 3rd party event planners we've collaborated with that have yielded a positive conference experience:

Meeting Achievements
Contact: Polly Rossi - polly@meetingachievements.com

MOC&CO
Contact: Mary O'Connor - moconnor@mocandco.com

Conference Planning Resources, Ltd.

Contact: Rebecca Bennett - Rebecca.Bennett@ConferencePlanningResources.com

Direct Travel, Inc.

Contact: https://www.dt.com/meetings/contact-us/

LINKS

General Meeting Resources

Let Us Help You Fill the Seats at Your Next Virtual or Live Event
Redi-Data's webinar offers an overview of marketing strategies for virtual and live events to maximize outreach.

Guidelines for Planning, Negotiating and Conducting Contract Review for Hotel and Event Agreements
The University of Chicago's guidelines for planning and contract review assistance for hotel and event agreements.

The David Rubenstein Forum
Learn more about hosting meetings at this state-of-the-art convening hub on the UChicago Hyde Park campus.

Honorarium
The University of Chicago's policy on honorarium.

Travel Reimbursement
University of Chicago's policy on travel reimbursement.

Medical Meeting Planning Guide
What medical and pharmaceutical/bioscience/medical device meeting planners and continuing medical education professionals need to know to plan meetings and CME activities for healthcare professionals.

Multi-Media Services & Special Events
The Multi-Media Services Department at the University of Chicago Medicine and Biological Sciences is committed in providing superior service to various departments, student groups and outside users in organizing meetings.

Recommended Caterers
We encourage you to make all your catering arrangements from one of our recommended caterers for all your on-campus activities.

Copyright Information Center
University of Chicago's resources on copyright, fair use, and related topics.

HIPAA (UCM/BSD Employee Accessible Only)
The University of Chicago's intranet which hosts a variety of resources. This includes policies and procedures applicable to HIPAA privacy and security.

Supplier Relations Policy
The University of Chicago's policy on campus conduct between staff and suppliers.

UChicago Preferred Printing Program
Information for University of Chicago's preferred suppliers for printed materials and services including fulfillment, mailing, and design needs.

University of Chicago Accessible Events Resource Guide
The Office for Access and Equity has resources for planning accessible events and providing reasonable accommodations to support access for individuals with disabilities.

The Center for Digital Accessibility
The Center for Digital Accessibility is here to help University affiliates make digital content easily navigated and understood by a wide range of users, including those users who have visual, auditory, motor, or cognitive disabilities.